Privacy Policy

Last updated: July 10, 2026

TheInboxPilot (“we,” “our,” or “us”) provides email organization tools that help users manage their Gmail inboxes. This Privacy Policy explains how we handle data when you connect your Google account to TheInboxPilot.

Data We Access

When you connect your Google account to TheInboxPilot, we access the following data through the Gmail API:

• Gmail message metadata: sender, recipient, subject, date, and message labels (inbox, spam, promotions, social, updates, forums, important, starred, unread).
• Message body content, solely for the purpose of powering the inbox organization features you enable (such as rule-based labeling and category correction).

We do not read or retain your email message body content for any purpose beyond delivering the features described in our product. We do not access emails belonging to anyone other than the user who connected their account.

How We Use Data

• To categorize and organize your inbox based on your configured rules and preferences.
• To move emails between Gmail tabs and folders.
• To apply labels, mark emails as read, and star messages based on your settings.
• To generate activity summaries and weekly digest emails showing what TheInboxPilot did on your behalf.
• To send replies from your Gmail account when you explicitly approve them through the dashboard.

Data Storage and Security

• All data is encrypted in transit using Transport Layer Security (TLS).
• All data at rest is encrypted using AES-256 encryption.
• OAuth access tokens and refresh tokens are encrypted at rest.
• Data is stored on secure servers with access strictly limited to authorized personnel who require it to operate and improve the service.
• We do not sell, rent, trade, or share your data with any third party.
• We do not use your data for advertising, marketing, or any purpose unrelated to providing the TheInboxPilot service.

Google API Services User Data Policy

TheInboxPilot’s use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. This means:

• We use Google user data only to provide and improve the TheInboxPilot service.
• We do not transfer Google user data to third parties except as necessary to provide the service (for example, our infrastructure providers), and only after ensuring those parties comply with the same restrictions.
• We do not use Google user data for advertising purposes.
• We do not allow humans to read user data unless: (a) we have the user’s explicit consent; (b) it is necessary for security purposes (such as investigating abuse); or (c) it is necessary to comply with applicable law.

Your Control

• You can view what data is associated with your TheInboxPilot account at any time through the dashboard.
• You can request a copy of your data, correction of inaccurate data, or deletion of your data by contacting support@theinboxpilot.in. We respond to all requests within 30 days.
• You can revoke TheInboxPilot’s access to your Google account at any time through your Google Account permissions page. Revoking access immediately stops all data access, and we delete your data within 30 days of revocation.
• You can disconnect and delete your TheInboxPilot account entirely from the Settings page in the dashboard.

Data Retention

We retain your data only as long as your TheInboxPilot account is active. If you disconnect your Google account or delete your TheInboxPilot account, we permanently delete all associated data within 30 days. Activity log entries needed for billing records are retained for the minimum period required by applicable law, after which they are permanently deleted.

Changes to This Policy

If we make material changes to this Privacy Policy, we will notify you by email and through the TheInboxPilot dashboard at least 14 days before the changes take effect. Your continued use of TheInboxPilot after the changes take effect constitutes your acceptance of the updated policy.

Contact

If you have questions about this Privacy Policy or our data practices, contact us at:

Email: support@theinboxpilot.in